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Tuesday, May 28, 2024

ROBINSONS RETAIL HOLDINGS INC.: NOTICE OF THE ANNUAL MEETING OF SHAREHOLDERS

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MAY 10, 2024

Notice is hereby given that the Annual Meeting of the Shareholders of ROBINSONS RETAIL HOLDINGS, INC. (RRHI) shall be held via remote communication through Microsoft Teams at: https://bit.ly/RRHI2024ASM on May 10, 2024 at 9:30 A.M.

The Agenda for the Annual Meeting of the Shareholders is as follows: 

  1. Call to Order and Certification of Notice and Quorum 
  2. Approval of the Minutes of the Annual Meeting of the Shareholders held on May 12, 2023 
  3. Presentation of the Annual Report and Approval of the Audited Financial Statements for the year ended December 31, 2023
  4. Election of the Board of Directors 
  5. Appointment of the External Auditor
  6. Ratification of the acts of the Board of Directors and its committees, officers and management 
  7. Other Matters 
  8. Adjournment 

Record Date   Only shareholders of record as of April 5, 2024 are entitled to notice of, and to vote at, the Annual Meeting of the Shareholders.

Attendance and Registration   Shareholders may only attend the meeting via remote communication. Shareholders who intend to participate in the Annual Meeting should register by sending an email at corpsec@robinsonsretail.com.ph no later than April 30, 2024 in order to be considered as present. 

Quorum   For purposes of quorum, the following shareholders shall be deemed present: (1) shareholders who register by April 30, 2024; (2) shareholders who register and vote in absentia by April 30, 2024; and (3) shareholders who submit duly accomplished proxy forms.

Voting   Shareholders may vote through the following:  (1) by digital ballot, (2) by voting in absentia or (3) by appointing the Chairman of the Annual Meeting as their proxy.  To vote by digital ballot and vote in absentia, please register by sending an email and submitting the required documents at corpsec@robinsonsretail.com.ph no later than April 30, 2024.  Once the registration validated, a digital ballot shall be generated for the shareholder who may then proceed to fill out the ballot. To vote by proxy, please submit the duly accomplished proxy forms on or before April 30, 2024 either by email to corpsec@robinsonsretail.com.ph or a hard copy to the Office of the Corporate Secretary, 4th Floor, Building A, Robinsons Retail Head Office, 110 E. Rodriguez Jr., Avenue, Libis, Quezon City. We are not soliciting proxies.

The procedure for attending the meeting via remote communication, registration, voting by digital ballot, voting in absentia and voting by proxy are explained in the Definitive Information Statement.

Visual and Audio Recording   In accordance with SEC guidelines, please be informed that there will be a visual and audio recording of the Annual Meeting.  

Electronic Copies An electronic copy of theInformation Statement, Management Report, SEC Form 17-A and other related documents are available at Investor Relations – Robinsons Retail Holdings, Inc. and at PSE Edge. 

(Sgd.)  Atty. Rosalinda F. Rivera

Corporate Secretary

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